Agate III -- A Total Solution for Vehicle Leasing
Agate III's multiple systems have clearly defined interfaces, making it possible to easily add functionality for specific industry segments. Agate III's system for vehicle and equipment leasing interfaces to Agate III's general ledger, accounts receivable and accounts payable systems, creating a comprehensive leasing solution.
Agate III's vehicle leasing system supports finance and net rate leases, with fixed and floating rates, and loan processing with floating rates. Multi-step finance leases can be processed.
Units are easily set up one at time, or sets of similar units can be set up efficiently using the create multiple units command. An assortment of reports and commands supports the lease life cycle from procurement, to initiation of the lease, to termination and sale of the unit. Individual vehicle endorsements or multiple unit fleet endorsements can be printed. Vehicle payoffs can be calculated, and used vehicle disposition reports can be printed. A complete historical archive of billing history is maintained for reporting and analysis. Vehicle charges, such as license tabs, fuel charges, parking tickets, etc, can be entered once for payment to the vendor and to be charged back to the customer via the monthly miscellaneous invoice, with appropriate journal entries being made to the general ledger.
The vehicle system's general ledger code table provides a comprehensive capability for handling a multi-division, multiple profit center, organization structure. Journal entries are posted at a unit level of detail to provide unit level profitability analysis. The general ledger systems' scheduling capability is used extensively to maintain detailed depreciation and notes schedules by unit.
The monthly billing process calculates, prepares, and prints finance, net, miscellaneous, and loan invoices. A detailed one line per vehicle per month invoice is prepared and printed. Retroactive line item charges and credits are calculated for vehicles going in or out of service in prior billing periods. Invoices are posted to the accounts receivable system and journal entries are posted to the general ledger system. An open item, aged statement is prepared with the accounts receivable print statement command. Sales tax charges are posted to an accrual sales tax processing module to be aggregated and paid to the appropriate taxing authority.
Sales taxes for each unit are calculated using a city, county, state sales tax table, making for efficient sales tax processing. Lump sum, accelerated sales tax processing is integrated into the sales tax processes.
A set of fleet sale commands utilizes the unit master to track the procurement and sale of vehicles. A fleet sale invoice is prepared and posted into the accounts receivable system. Tracking and status reports are utilized to manage the fleet sale process.